Data Engineering

What if we would like the scanning done at Our Location? We offer our same scanning services at Your Location, except for the destruction. We are happy to come to you. If the project is large enough, we hire our scan team members from your local area. We manage the team and do all the background checks. All you need to do is provide us with the wor... k space. What measures to you take to maintain accuracy and security of our records? We have a Unique Scanning Process to assure Accuracy. We actually look at each of your scanned images four to five times during the project. During our care and custody, we maintain a Secure HIPAA environment for your records. We have a secure production facility located on the grounds of an airport, which includes a fence surrounding our facility. We use video surveillance, keyless entry protection, background checks, to mention just a few. Electronic data is encrypted within our scanning software and is delivered with 256 encryption on a password protected portable drive. We also offer our scanning services at your location. What are the different scanning project tasks? Prep is a very important part of scanning that is overlooked. During the prep stage, every piece of paper is touched and looked at. During this process Staples are removed, corners "Dog Ears" are straightened, documents that require special attention are Flagged. The attention to detail that is spent during prep will greatly help the documents to easily flow through the scanner quickly and without paper jams. We use a variety of scanning methods from bar code separators to manually feeding a folder at a time. A test selection of documents are scanned at the beginning of each project for the client's review and approval prior to starting production. We have a number of different methods for Indexing. We use OCR (optical character recognition), Zone OCR (specific area on the page), and Bar Codes when applicable. We also have some wonderful Data Entry specialists that are very accurate. After the records have been ...Read More