Janet Hiser

last updated 11/28/2017

Janet Hiser

Trustee at Castleton Public Library

Location:
85 S MAIN ST, Castleton On Hudson, New York, United States
HQ Phone:
(518) 732-0879

Recent News  

Blog Posts - Castleton Public Library

Welcome/Pledge of Allegiance: The meeting was called to order by Trustee Hiser at 7:01p.m.
The Pledge of Allegiance was recited. Janet Hiser - Treasurer It was seconded by Trustee Hiser. None opposed. All in favor. Approved 5-0. Trustee Hiser made a motion to accept the Annual Report. Finance Committee: Trustee Hiser provided copies of the monthly Check Detail, Profit & Loss, Balance Sheet, Profit & Loss Budget vs. Actual, Reconciliation Detail statements and the Detail of Disbursements for February 2015. Trustee Hiser reported that Melissa is now able to sign checks from the Citizens Bank account that are $249.00 and below. Payroll management: Trustee Hiser reported that the memo to the Village has been approved and the library is good to go on the new payroll procedures. Adjournment: Trustee Hiser proposed the meeting be adjourned. Janet Hiser - Treasurer It was agreed that Trustee Hiser would fill in as Acting President if both Trustee Karis-Nix and Trustee Truesdell are absent for the meeting in March. It was seconded by Trustee Hiser. None opposed. All in favor. Approved 6-0. Finance Committee: Trustee Hiser provided copies of the monthly Check Detail, Profit & Loss, Balance Sheet, Profit & Loss Budget vs. Actual, and Reconciliation Detail statements for January 2015. She also presented a new report titled 'The Village of Castleton-on-Hudson Library-Detail of Disbursements' which will require approval by the Board and the Treasurer's signature. Trustee Hiser made a motion that the Check Detail report for January 2015 be approved. Trustee Hiser made a motion that the Detail of Disbursements report for January 2015 be approved. Trustee Hiser presented an update on the Payroll Account. The overall objective is to identify options for housing and managing our payroll accounts that will give the library maximum control over the funds and their management. After discussion, Trustee Hiser made a motion to adopt Option #1: Provide the Village with funds to cover any necessary "float" and have the Village bill the Library for Payroll each pay period. Trustee Hiser will draft a memo to the Village of the Board's decision. It was seconded by Trustee Hiser. None opposed. All in favor. Approved 6-0. Janet Hiser - Treasurer, excused Administrative Committee: Trustee Karis-Nix shared that Trustee Hiser has been advocating for the Board of Trustees of the library to receive greater detail from the village with regard to the payroll account and payroll transactions. The Board agrees that they need to make an overture to the Village and recommends that Trustee Hiser, who knows precisely what is needed, be the one to send an e-mail to Pam Smith, the Village Treasurer, stating the specifics of our request. Finance Committee: Trustee Hiser provided copies of the monthly check detail for December 2014. Treasurer - Janet Hiser, 3rd year Secretary - Margie Harris., 1st year Janet Hiser - Treasurer Adoption of Agenda: Trustee Hiser offered a motion, seconded by Trustee Karis-Nix, to adopt the agenda for the meeting. Finance Committee: Trustee Hiser, as Treasurer of the Board, offered the Finance Committee report. The Board reviewed financial statements, including reconciliation details, from October and November. Trustee Hiser explained that the Library currently has six (6) months of reserve funds in its account. Trustee Hiser further explained that the revenue allocation from the Town would not be received until mid-February, 2015, and that the revenue allocation from the Village would not be received until mid-July, 2015. Janet Hiser - Treasurer A vote on the Board Officer positions will take place at the Board's January meeting. Board Evaluations: Board evaluations are to be completed by each Trustee, anonymously, to determine how well the Board is functioning in the furtherance of its mission. Trustee Hiser will distribute blank evaluations to each Trustee via electronic mail. Payroll Account: Trustee Hiser discussed the benefits of the Board Treasurer having access to the Library payroll account currently maintained and operated by the Village and the Board agreed with her assessment. Trustee Hiser also proposed an arrangement whereby that the Village would perform payroll functions on behalf of the Library and thereafter invoice the Library to cover whatever payroll expenses had been incurred. The Board agreed that both issues raised by Trustee Hiser should be reduced to a written agreement/memorandum of understanding with the Village so as to effectuate these changes as soon as possible. In attendance: Olivia Karis-Nix - President; Doreen Truesdell - Vice President; Janet Hiser - Treasurer; Ryan Mullahy - Trustee; Margie Harris - Trustee; Don McKnight - Trustee; Nathan Hans - Trustee; Amy Peker - Library Director. The President also set a transition committee made up of herself, Janet Hiser, and Amy Peker. In attendance: Olivia Karis-Nix - President; Doreen Truesdell - Vice President - arrived later; Janet Hiser - Treasurer; Ryan Mullahy - Trustee; Margie Harris - Trustee; Don McKnight - Trustee - excused; Amy Peker - Library Director Seconded by Trustee Hiser. None opposed. All in favor. Approved 4-0. Trustee Hiser requested clarification that the money approved would be a capital outlay. Seconded by Trustee Hiser. None opposed. All in favor. Approved 4-0. Director Peker and Trustee Hiser are both signers on the account but only Director Peker has online access to view the payroll account. Trustee Hiser recommended that Trustee Mullahy and Director Peker meet and work on a Memorandum. Finance Committee: Trustee Hiser motioned to approve the monthly check detail. Operations/Capital projects: Trustee Hiser reported that bills submitted have been what was expected and planned. Trustees present: Olivia Karis-Nix, Don McKnight, Doreen Truesdell, Janet Hiser. Trustee Hiser motioned to approve the monthly check detail. Trustee Hiser noted that Civil Service protocol should be consulted regarding the library staff during the period of renovation.

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Blog Posts - Castleton Public Library

Welcome/Pledge of Allegiance: The meeting was called to order by Trustee Hiser at 7:01p.m.
The Pledge of Allegiance was recited. Janet Hiser - Treasurer It was seconded by Trustee Hiser. None opposed. All in favor. Approved 5-0. Trustee Hiser made a motion to accept the Annual Report. Finance Committee: Trustee Hiser provided copies of the monthly Check Detail, Profit & Loss, Balance Sheet, Profit & Loss Budget vs. Actual, Reconciliation Detail statements and the Detail of Disbursements for February 2015. Trustee Hiser reported that Melissa is now able to sign checks from the Citizens Bank account that are $249.00 and below. Payroll management: Trustee Hiser reported that the memo to the Village has been approved and the library is good to go on the new payroll procedures. Adjournment: Trustee Hiser proposed the meeting be adjourned. Janet Hiser - Treasurer It was agreed that Trustee Hiser would fill in as Acting President if both Trustee Karis-Nix and Trustee Truesdell are absent for the meeting in March. It was seconded by Trustee Hiser. None opposed. All in favor. Approved 6-0. Finance Committee: Trustee Hiser provided copies of the monthly Check Detail, Profit & Loss, Balance Sheet, Profit & Loss Budget vs. Actual, and Reconciliation Detail statements for January 2015. She also presented a new report titled 'The Village of Castleton-on-Hudson Library-Detail of Disbursements' which will require approval by the Board and the Treasurer's signature. Trustee Hiser made a motion that the Check Detail report for January 2015 be approved. Trustee Hiser made a motion that the Detail of Disbursements report for January 2015 be approved. Trustee Hiser presented an update on the Payroll Account. The overall objective is to identify options for housing and managing our payroll accounts that will give the library maximum control over the funds and their management. After discussion, Trustee Hiser made a motion to adopt Option #1: Provide the Village with funds to cover any necessary "float" and have the Village bill the Library for Payroll each pay period. Trustee Hiser will draft a memo to the Village of the Board's decision. It was seconded by Trustee Hiser. None opposed. All in favor. Approved 6-0. Janet Hiser - Treasurer, excused Administrative Committee: Trustee Karis-Nix shared that Trustee Hiser has been advocating for the Board of Trustees of the library to receive greater detail from the village with regard to the payroll account and payroll transactions. The Board agrees that they need to make an overture to the Village and recommends that Trustee Hiser, who knows precisely what is needed, be the one to send an e-mail to Pam Smith, the Village Treasurer, stating the specifics of our request. Finance Committee: Trustee Hiser provided copies of the monthly check detail for December 2014. Treasurer - Janet Hiser, 3rd year Secretary - Margie Harris., 1st year Janet Hiser - Treasurer Adoption of Agenda: Trustee Hiser offered a motion, seconded by Trustee Karis-Nix, to adopt the agenda for the meeting. Finance Committee: Trustee Hiser, as Treasurer of the Board, offered the Finance Committee report. The Board reviewed financial statements, including reconciliation details, from October and November. Trustee Hiser explained that the Library currently has six (6) months of reserve funds in its account. Trustee Hiser further explained that the revenue allocation from the Town would not be received until mid-February, 2015, and that the revenue allocation from the Village would not be received until mid-July, 2015. Janet Hiser - Treasurer A vote on the Board Officer positions will take place at the Board's January meeting. Board Evaluations: Board evaluations are to be completed by each Trustee, anonymously, to determine how well the Board is functioning in the furtherance of its mission. Trustee Hiser will distribute blank evaluations to each Trustee via electronic mail. Payroll Account: Trustee Hiser discussed the benefits of the Board Treasurer having access to the Library payroll account currently maintained and operated by the Village and the Board agreed with her assessment. Trustee Hiser also proposed an arrangement whereby that the Village would perform payroll functions on behalf of the Library and thereafter invoice the Library to cover whatever payroll expenses had been incurred. The Board agreed that both issues raised by Trustee Hiser should be reduced to a written agreement/memorandum of understanding with the Village so as to effectuate these changes as soon as possible.

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Blog Archives - Castleton Public Library

Janet Hiser - Treasurer
It was agreed that Trustee Hiser would fill in as Acting President if both Trustee Karis-Nix and Trustee Truesdell are absent for the meeting in March. It was seconded by Trustee Hiser. None opposed. All in favor. Approved 6-0. Finance Committee: Trustee Hiser provided copies of the monthly Check Detail, Profit & Loss, Balance Sheet, Profit & Loss Budget vs. Actual, and Reconciliation Detail statements for January 2015. She also presented a new report titled 'The Village of Castleton-on-Hudson Library-Detail of Disbursements' which will require approval by the Board and the Treasurer's signature. Trustee Hiser made a motion that the Check Detail report for January 2015 be approved. Trustee Hiser made a motion that the Detail of Disbursements report for January 2015 be approved. Trustee Hiser presented an update on the Payroll Account. The overall objective is to identify options for housing and managing our payroll accounts that will give the library maximum control over the funds and their management. After discussion, Trustee Hiser made a motion to adopt Option #1: Provide the Village with funds to cover any necessary "float" and have the Village bill the Library for Payroll each pay period. Trustee Hiser will draft a memo to the Village of the Board's decision. It was seconded by Trustee Hiser. None opposed. All in favor. Approved 6-0. Janet Hiser - Treasurer, excused Administrative Committee: Trustee Karis-Nix shared that Trustee Hiser has been advocating for the Board of Trustees of the library to receive greater detail from the village with regard to the payroll account and payroll transactions. The Board agrees that they need to make an overture to the Village and recommends that Trustee Hiser, who knows precisely what is needed, be the one to send an e-mail to Pam Smith, the Village Treasurer, stating the specifics of our request. Finance Committee: Trustee Hiser provided copies of the monthly check detail for December 2014. Treasurer - Janet Hiser, 3rd year Secretary - Margie Harris., 1st year Janet Hiser - Treasurer Adoption of Agenda: Trustee Hiser offered a motion, seconded by Trustee Karis-Nix, to adopt the agenda for the meeting. Finance Committee: Trustee Hiser, as Treasurer of the Board, offered the Finance Committee report. The Board reviewed financial statements, including reconciliation details, from October and November. Trustee Hiser explained that the Library currently has six (6) months of reserve funds in its account. Trustee Hiser further explained that the revenue allocation from the Town would not be received until mid-February, 2015, and that the revenue allocation from the Village would not be received until mid-July, 2015. Janet Hiser - Treasurer A vote on the Board Officer positions will take place at the Board's January meeting. Board Evaluations: Board evaluations are to be completed by each Trustee, anonymously, to determine how well the Board is functioning in the furtherance of its mission. Trustee Hiser will distribute blank evaluations to each Trustee via electronic mail. Payroll Account: Trustee Hiser discussed the benefits of the Board Treasurer having access to the Library payroll account currently maintained and operated by the Village and the Board agreed with her assessment. Trustee Hiser also proposed an arrangement whereby that the Village would perform payroll functions on behalf of the Library and thereafter invoice the Library to cover whatever payroll expenses had been incurred. The Board agreed that both issues raised by Trustee Hiser should be reduced to a written agreement/memorandum of understanding with the Village so as to effectuate these changes as soon as possible.

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