Mike Williams of the David Allen Company was the featured speaker at the monthly Chamber of Commerce breakfast meeting.
family moved from the East Coast to Ventura County in 2011 when he
was asked by Allen to run the company.
With ideas, commitments and demands, Williams
said the "Idea of GTD is to get your mind to ripple back to calm water," to deal appropriately with all the challenges of life and business that can be disruptive.
GTD, the result of three decades of consulting services, private coaching, training, and organizational programs, has earned a reputation as the gold standard in personal and organizational productivity.
noted that millions of people internationally follow the program that shows how to capture anything and everything that draws your attention and concern; how to define actionable things into concrete next steps and successful outcomes and to organize information in the most streamlined way, in appropriate categories, based on how and when you need to access it.
In addition the program shows how to keep current and "ahead of the game" with appropriately frequent reviews; keep track of the bigger picture while managing the small details and to make trusted choices about what to do at any given moment.
noted that with today's high-tech and easily accessible devices, from computers to smart phones, "All that power literally in our pockets," often provides distractions that can generate "incomplete loops" of communication.
People must ask whether their relationship is to email and social media, "Is causing clarity in your life or angst...and it's not just digital stuff."
said it has become a "sticky note" society, not always bad unless people allow stacks of work or personal obligations to spread, "With no defined boundary of where the spread ends," causing confusion and delay and perhaps a form of shutting down.
"Ants have no memory but they are highly effective," whereas, "Our main mantra is your mind is for having ideas and not holding them...if it's in your mind write it down."
said although "It all sounds really complicated it's just very simple behavior."
"If you can get it done in less than two minutes do it, don't park it in your system, don't organize it, just do it," said Williams
Make sure specific tasks are listed, whether large or small...with the latter "You can move many things forward with few steps and actions," and take yourself to the next level of tasks.
had other tips for the GMSP audience, several which said they apply GTD.
"Getting things done is like a lifelong practice of martial art," that Williams
said allows those using the method to "surf on top of your work instead of being buried by your work," especially useful for those naturally attracted to GTD, who "tend to be highly productive."