(53 Total References)
Councillor Maher thanked Mr. Healy and ...
Councillor Maher thanked Mr. Healy and Cynthia Griffin, Purchasing agent for gathering information on the firms.
Present at the meeting were Councillor ...
Present at the meeting were Councillor Minka vanBeuzekom, Chair of the Committee; Councillor Craig Kelley; Mayor Henrietta Davis; Patty Nolan, School Committee Member; Robert W. Healy, City Manager; Cynthia Griffin, Purchasing Agent; Susanne Rasmussen, Director of Environment and Transportation Planning, Community Development Department; Alexandra Corwin (Energy Efficiency and Sustainability Manager) and Kristen von Hoffman (Sustainability Manager), Cambridge Public Schools; Matt Nelson, Chief of Staff to Mayor Davis; John Clifford; Savitri Khalsa; and Paula Crane, Administrative Assistant.
Ms. Griffin, Purchasing Agent for the city of Cambridge, spoke of job specs being provided on-line.
noted that as it relates to the bidding process for the city, the bid cannot be paperless.
Councillor vanBeuzekom stated that she
had recently followed the bid process for the purchase of paper in order to gain greater insight into the process.
wondered why two copies of the bid needed to be submitted to the Purchasing Department.
noted that this is their procedure.
One copy is for the Purchasing Department, while the second copy of the bid is provided to the "requesting department" so that that department can review aspects of the bid as it relates to their needs.
noted that contracts are e-mailed which is paperless, but noted that original signatures are required on final contracts submitted and retained by the Purchasing Department.
noted that the state law currently requires the Purchasing Department to maintain the original document.
stated that she
would have to conduct more research on this matter.
noted that the standard in the city is 30% recycled content.
noted that a higher recycled content can be included in the bid but that there would need to be a trial period in advance to confirm that a higher content paper works appropriately for all that need to use it.
Councillor vanBeuzekom stated that she
only uses 100% post consumer and does not have any problems with it.
also noted that this product would be more costly.
Councillor vanBeuzekom then asked if the city considered the purchase of vehicles fueled with biodiesel as part of its green purchasing policies.
stated that representatives of the city had recently attended a forum for fuel-efficient vehicles and was looking at all the pros and cons of various vehicles, including diesel.
further noted that the price of biodiesel fuel is extremely high when compared to gasoline used in traditional engine vehicles.
Calculations figuring in the long-term cost of fuel needs to be weighed together with the cost of the vehicle.
noted that the towns of Cambridge
, Newton, Brookline, and Lexington buy fuel together cooperatively.
This collective purchasing power has benefited the city of Cambridge with a reduced cost for vehicle fuel.
stated that each department makes their own purchases.
As it relates to electronics, Ms. Griffin
stated that all electronics are purchased via state contract.
noted that the state has an EPP policy and all of the vendors that supply electronics via the state contract have to comply with this policy.
Cynthia Griffin, Acting ...
Cynthia Griffin, Acting Purchasing Agent
Questions concerning the Request for Design ...
Questions concerning the Request for Design Services must be submitted in writing by noon on Friday, January , 2011 to Cynthia H. Griffin, at the address above or by fax (617-349-4008).
Answers will be sent to all vendors who have registered on the City's website as having downloaded the RFP.
Answers will also be posted on the City's website.
One original and ten (10) copies of the proposal marked " Consultant for Urban Design Planning Services for the Central and Kendall Square area" must be received by Cynthia H. Griffin, Purchasing Agent, City of Cambridge, 795 Massachusetts Avenue, Cambridge prior to 11:00 a.m., Thursday, January , 2011.
Any proposals received after such time will not be accepted, unless the date and time has been changed by addendum.
Delivery to any other office or department does not constitute compliance with this paragraph, unless the proposals are received by the Purchasing Department by the established deadline.
It is the responsibility of the applicant to assure proper and timely delivery.
Cynthia H. Griffin
SUBMISSION OF THE PROPOSAL: Each original proposal (marked "ORIGINAL" on the sealed package) along with the number of additional copies set forth in the advertisement for Request for Proposals must be delivered to Cynthia Griffin, Purchasing Agent, City of Cambridge Purchasing Department, 795 Massachusetts Avenue, Third Floor, Cambridge, MA 02139 no later than the date and time set forth in the advertisement and in the manner set forth therein.
1. One original and ten (10) copies of the proposal marked "Consultant for Urban Design Planning Services for the Central and Kendall Square area" must be received by Cynthia H. Griffin, Purchasing Agent, City of Cambridge, 795 Massachusetts Avenue, Cambridge prior to 11:00 a.m., Thursday, January , 2011.
Price will be negotiated after the finalist has been selected.
2. All requests for clarification or any questions about information contained in this RFP must be submitted in writing and addressed to Cynthia H. Griffin, Purchasing Agent, City of Cambridge, City Hall, and 795 Massachusetts Avenue, Cambridge, MA 02139.
Requests for clarification or questions and responses will be sent to all who have requested copies of this RFP from the Purchasing Department.
All requests for information or questions must be received by Noon Friday, January , 2011.
The name, address, telephone number and FAX number of the person to whom such additional information should be sent must be provided by the offeror.
Also present were Robert W. Healy, ...
Also present were Robert W. Healy, City Manager; Donald Drisdell, City Solicitor; Vali Buland, Assistant City Solicitor; and Cynthia Griffin, Purchasing Agent.