CFA's Head of Society Relations Chip Deale, CAE, works with the organization's leadership as a President's Council representative, and he says the monstrous task took volumes of paper and hours and hours of staff time, not to mention a good chunk from the budget.
Last year the organization created an intranet to hold documents for the meetings and invested in nearly 40 iPads for the governors as well as key staff members and other representatives.
Meeting attendees use their iPads to easily access documents on the intranet (built in house using the Microsoft SharePoint collaboration platform), download PDFs, take notes, and visit critical websites during board meetings.
"Using the iPad is certainly far more efficient in preparing for meetings, rather than somebody or several somebodies standing by the copier for hours and then having to pack and ship all those packets," Deale
"Plus, if a document is outdated or contains an error, we can just pull it down and replace it rather than having to reprint and redistribute all those copies."
says the cost of the iPads was not significant compared to the cost of printing and shipping the packets.
They chose to provide the iPads along with the intranet instead of making the governors figure out how to access the information with their own devices.
"It's easier to give them the tool to allow them to download right there, and we're in a financial position where we can afford to do that," he
says that CFA Institute governors have embraced their new iPads, and initial training takes very little time.
"You get the occasional person who is a little slower on the uptake with technology and needs a little hand holding," he