In this Privacy Notice, "personal information" generally means information about an identifiable individual and may include the individual's name and residential contact information, personal email address and website, financial and credit information, personal health information, billing history, corporate involvement, security clearances and other information provided by, or on behalf of, the individual or his or her organization to Huntley in connection with Huntley's legal products, services and resources.
Personal information does not include an individual's name or business title, address, telephone number, email address or website as an employee of an organization, where collected, used or disclosed in connection with his
" means Anita Huntley Professional Corporation
and includes any service providers acting on its behalf.
You can obtain a current list of Huntley's
service providers upon request, where appropriate.
If you have any questions about this Privacy Notice, or Huntley
's policies and practices, please contact Huntley at:
Anita Huntley Professional Corporation
781 King Street West, Suite 105
M5V 3L5 Canada
Attention: Anita Huntley, Chief Privacy Officer
Tel: 647 727 3885
is responsible for all personal information in its possession or control, including any personal information transferred to third parties for processing.
has established policies and practices to give effect to this Privacy Notice and has designated a Chief Privacy Officer, whose contact information is set out above, to be accountable within the organization for Huntley's compliance with this Privacy Notice.
Commitment #2: Identifying Purposes for Collecting Personal Information
will, either directly or through a client, identify to an individual the purposes for which it collects, uses and discloses personal information (the "Purposes"), before or at the time the information is collected, or where the information is to be used or disclosed for a new purpose, before that use or disclosure.
(e) offering individuals and/or their organizations new legal products, services and resources that may be of interest to them and keeping them informed of news and upcoming events relating to Huntley (provided that individuals have not opted out of receiving, or having their organizations receive, such offers and information).
Commitment #3: Obtaining Consent
will make a reasonable effort, either directly or through an individual's organization, to advise the individual as to how personal information will be used or disclosed by Huntley
or the individual's organization, on behalf of Huntley
, will obtain the individual's consent to the collection, use and disclosure of personal information for the Purposes before or at the time it collects the information.
An individual's consent may be express or implied, depending on the sensitivity of the information.
An individual may withdraw or vary his
consent on reasonable notice to Huntley
, subject to legal or contractual restrictions.
will generally be able to give effect to such withdrawal or variation on thirty (30) days' notice, and will, if it has not already done so, advise the individual of the implications of his
withdrawal or variation.
Commitment #4: Limits on the Collection of Personal Information
will limit the personal information it collects to information necessary for the Purposes.
will only collect personal information by fair and lawful means.
will not collect personal information from any third party (other than an individual's organization acting on behalf of Huntley) without the individual's consent unless the collection is clearly in the individual's interest and Huntley
is unable to obtain consent in a timely way, or as otherwise permitted by law.
will not, as a condition of supplying a product, service or resource, require an individual's consent to the collection, use or disclosure of his
personal information beyond that reasonably required to supply the product, service or resource, to comply with its obligations under applicable law or for related internal business or management or legal purposes.
Commitment #5: Limits on the Use, Disclosure and Retention of Personal Information
will only use, disclose and retain personal information for the Purposes.
will identify any third parties to whom personal information will be disclosed at the time of collection and obtain individuals' consent to such disclosure.
For example, Huntley
(a) disclose personal information to an individual's organization for the purposes of: understanding and providing products, services and resources that meet the organization's legal needs; administering accounts, bills and collections relating to the organization's relationships with Huntley; protecting against fraud and error; communicating with the organization for the foregoing purposes; and/or offering the organization new products, services and resources that may be of interest to it and keeping the organization informed of news and upcoming events relating to Huntley (provided that the individual has not opted out of having his or her organization receive such offers or information);
(b) disclose personal information to other professional firms, government agencies or other organizations as required to provide legal services for its clients, as well as to satisfy Huntley's
compliance and insurance obligations; or
(c) transfer personal information to third parties for processing (e.g., bookkeeping, data processing, hosting, shredding, storage, collections or event planning), pursuant to contractual agreements that provide a level of protection for the personal information comparable to that provided by Huntley
, as well as assurances that such third parties will not use or disclose the personal information for any purpose other than processing.
Under certain statutory exceptions, Huntley
may have a legal duty or right to disclose personal information without individuals' consent.
Examples of permitted disclosures of personal information to non-affiliated third parties may include disclosures required to comply with a subpoena or warrant, made pursuant to a request by a government institution, made to an investigative body or government institution where Huntley
has reasonable grounds to believe that the information relates to a breach of an agreement or law or disclosures otherwise required by law.
Huntley may also disclose personal information to a prospective purchaser of its business, or any material part of its business, for the purpose of evaluating the purchase, and/or to a purchaser of its business, or any material part of its business, who agrees to be bound by this Privacy Notice or a substantially similar privacy statement, to the extent reasonably required for the Purposes.
will use, disclose and retain personal information only for as long as is necessary to fulfil the Purposes or as otherwise permitted or required by law.
has established minimum and maximum retention periods and procedures for retaining and destroying personal information.
Commitment #6: Accuracy of Personal Information
will use reasonable efforts to keep personal information as accurate, complete and up-to-date as necessary for the Purposes.
That said, Huntley
will not routinely update personal information unless necessary.
expects individuals, from time to time, to inform Huntley
of any updates that may be required by contacting Huntley
using the contact information above.
Commitment #7: Safeguarding Personal Information
is committed to protecting the security of personal information.
uses security safeguards appropriate to the sensitivity of personal information to protect it from loss or theft, as well as unauthorized access, disclosure, copying, use or modification.
These safeguards include physical measures, such as restricted access to offices and equipment, organizational measures, such as security clearances and limiting access on a "need to know" basis and technological measures, such as the use of passwords, encryption and other secure methods by which to verify the identity of individuals.
staff are made aware, through orientation and refresher training programs, of the importance of maintaining the confidentiality of personal information.
conducts periodic internal and independent audits of its security safeguards and any breach of Huntley's
security safeguards is a disciplinary matter.
security safeguards extend to the destruction of personal information.
remains responsible for all personal information transferred to third parties for processing.
As such, Huntley
ensures that all third parties engaged to perform services on Huntley's
behalf are required to provide a level of protection for personal information comparable to the level of protection provided by Huntley
, and that such third parties are prohibited from using or disclosing personal